RSVPro Features
This page explains the main features of RSVPPro. It takes you from opening an account all the way through to sending and managing an event
Quick Links
CREATING AN ACCOUNT AND SIGNING UP
The Planning Centre
CREATING AN EVENT
SENDING AN EVENT
AFTER YOU HAVE SENT YOUR EVENT INVITES
Creating an Account and Signing Up
Sign up for an account (its free!)
Signing up is free - no need to enter your credit card details
- Your Details - Just enter some basic information about yourself and don’t worry it will not be given to or used by any third parties.
- Win - Be in for a chance to win a free iPod every month.
The Planning Centre
What can you do in The Planning Centre?
The Planning Centre lets you:
- My Details - Edit or update any of your personal details
- My Events - View and mange your current 'Live Events', 'Past Events' or create a 'New event'
- My RSVPPro Vault - Manage and/or add your credit card details and deposit money into your account. Please note that once money is upload to your vault, it can not be withdrawn again to a cash account.
- My Little Black Book - Manage your contacts in groups or import from webmail
My Personal Details
Personal Details allows you:
- View or change your name
- View or change your email address
- View or change your company name – if you have or work for one
- View or change your address should you move
- View or change your telephone number
- Change your password
Keep all your important information in one place.
My Events
Keep an eye on your events.
- See your current ‘Live Events’
- See your ‘Past Events’
- Better yet ‘Create a New Event’
My RSVPPro Vault
See your card details and how much is left in your RSVP Pro Vault.
- See what balance you have with RSVP Pro
- Upload funds to save time when creating future events
- Add or remove your card details to allow for quick payment after setting up an event.
My Little Black Book
Import all your contacts from your online email accounts including
Hotmail, Yahoo, Google or AOL.
- My Friends – View or manage your RSVP Pro address book.
- My Groups – View or manage your guest’s details by groups that you create.
- Add a Friend – Quickly add an individual guest to your address book and manage which group(s) they belong to.
- Import from Webmail – Import your guests easily from your online email account(s), including: hotmail, yahoo, msn, gmail and AOL.
- Import from CSV – A simple way to upload from any comma delimited list of contacts. Please read the instructions presented before importing.
Creating an Event
How to create a 'New Event'
Creating an event has 6 simple steps:
- Step 1. Template Design - Select one of our professionally designed templates or customise a template and easily change the design yourself.
- Step 2. Event Name, Message, Time and Date - Set the name, message, time and date of the event
- Step 3. Venue Details - Add one or multiple venues for your event. All venues entered are then saved in ‘Extra Options’. This will help save time should you recreate the event later on in life with the same venue. You can also add a web address and directions for the venue.
- Step 4. Guests - Select from your list of contacts which of your guest or groups, you would like to come to your event. You can also quickly add an individual that may not be in your address book, upload another online email address book or import using CSV.
- Step 5. Optional Extras - We have many Optional Extras that you can add to your event such as 'Text Message Reminders', 'Gift List' , 'Event Menus' and many more... All of these Extras can make the gathering of data for your event EASY PEESEY!
- Step 6. Event Summary – Review your whole event and edit if necessary with a simple click.
If selected, configure your selected ‘Optional Extra(s)’ and then SEND YOUR INVITES
Invites are sent instantly from our servers, so there’s no delay our end :)
Template Design
Choose from a wide range of our templates or customise your own.
- Preview – Preview all of our templates in a full window and see what your guests will be receiving.
- Select – Select that template to use for your event.
- Customise Template– Customise your own template with your own colours and image for only £1.99
Optional Extras
Choose one or as many Optional Extras as you need to make your event go
smoothly both before and after it has happened.
- Gift List – Upload a list of gifts you’d like your guests to bring to your event. Ideal for engagements, birthdays, anniversaries and more. Once a gift is selected, it is removed from the list and the host is able to see who has selected which gift. No more fuss or remembering who selected what.
- Feedback – The host can send a feedback form, to their guests after the event, to see how it all went.
- Text Reminder – The host pays for a SMS text, sent prior to the event, to remind their guests of the event. The guests have the option of whether to receive this text or not.
- Menu Selection – The host can devise their own menu, for the guests to make their selection from, when they reply. The menu can have as many courses and choices, as the host needs.
- Email Reminder Service – The host can choose a date and time, for RSVP Pro to automatically send an email, to remind their confirmed guests of the event.
- Please Bring – The host can have an online list of items they want their guests to bring to the event. Ideal for conferences, house parties and many more!
Sending your Event
Configure your Optional Extras before sending your Invites
If you selected any of our Optional Extras then you will need to add the details. You can save your event and configure the Extra(s) later or leave the Extra(s) un-configured and then come back to them after sending out your invites.
- Gift List – Add the gift title, description, an online link (if available) and the price.
- Feedback – Choose the date and time after your event, for our feedback form to be sent to your guests. To view the feedback form, please click here.
- Text Reminder – Select the date, time and SMS message, to be sent to your guests as a reminder of the event.
- Menu Selection – Select an unlimited number of courses and choices, for your guests to choose from.
- Email Reminder Service – Select the date, time, message content and whether to send it to just those coming to your event or everyone invited.
- Please Bring – Add the item title and description of the items you want your guests to bring.
Send your Event Invites
Let your guests know about your event!
Once, if selected, all your Optional Extras have been configured, then you’re ready to
send your invites to your guests. Don’t forget you can update or amend some of your
optional extras after sending the invites.
After you have sent your invites
Your guests will receive an email with your invite
Depending on the guest’s email client and their local policy, they will see
one of the following screens. This will then allow the guests to follow a
unique link to your invite template.
Guests can RSVP to your event
Here's what your guests will see to RSVP to, after viewing your invite template...
Host can see who has RSVP'd
From ‘My Planning Centre’ then ‘Live Events’ select the event and see who's
replied. If selected see the results from the Optional Extra(s)!
- Event Overview – Displays a quick overview of the event. See who have opened their email, responded and how and when they’ve replied.
- Add More Guests – If at the last minute the host needs to add additional guests then this can be done from here.
- Email my Guests – Email either; everyone invited, people who opened the invite, all those attending or all those not attending. This allows the host to communicate quickly and easily with their guests.
- Optional Extras for this Event – View the Extras chosen for the event. For some you will be able to add or amend. You will also be able to view and in some cases download the results as guests select them.
- Guest List – See who you invited and more importantly how they’ve responded. Display who has opened their invite, when it was opened and how they have replied. If need be you can amend the response, should a guest contact you directly.
- Venues for this Event – See the venues you chose for your event. You are unable to change the venue, however you can always use the ‘Email my Guests’ feature to notify them of any changes.